Board Elections

Annual Election

We are delighted to learn of your interest in serving on the Board of Directors of NGMA. Your desire to do so illustrates your commitment and dedication to our industry and to NGMA.  The links and resources below are designed to provide you with an accurate appraisal of the role NGMA board members play in the organization’s governance and programs.  It is also intended to give you a clear understanding of the candidate selection process.  If you have any questions about the process or the materials to be submitted, please don’t hesitate to contact NGMA at [email protected]  


NGMA Board Elections Process

2020 Applications and Elections


Eligibility  |  Requirements  Application  Timeline  Eligible Voters


Eligibility:

1.    Have been an active member of NGMA for at least two years prior to the election;
2.    Be a member in good standing;  
3.    Be able to fulfill the full three-year term;  
4.    Agree to the terms as outlined in the Board Member Responsibilities, listed below; and
5.    Remain an active Association member in good standing throughout your term as a board member.


Requirements to Serve as a Board of Director:

Be an active member of the Board. All Directors on the Board must be elected by the members of the Association by a simple majority vote, for a three-year term.


An “active” Board member means the Director agrees to:

Attend Board meetings  

1.    There are 4-6 remote board meetings per year
2.    The board holds 1-3 in-person meetings a year, and members are reimbursed for their travel
3.    Meetings are scheduled annually, once the new board is in place
4.    Each meeting is scheduled for 1 hour

Prepare for Board meetings

1.    This includes reading consent agendas and documents as necessary prior
        to the Board meetings in order to participate and vote

2.    Proxy voting is not permitted

Allocate Sufficient Time to Serve

1.    Board members are estimated to spend no more than 8 hours per month on
        NGMA activities, including projects for their selected Board Committee

Board Committee Expectation:

1.    Board Committees meet remotely 4-6 time per year (more often for Executive Committee members)
2.    Meetings are scheduled by individual committees

Other:

1.    Sign the Conflict of Interest and Confidentiality form annually, and prior to a new member’s first board meeting

Requirements to serve as an Executive Officer  

The Executive Officers include the President, Vice-President, Secretary, Treasurer, and Member at Large (ex-officio).  Executive Officers are elected by the current Board of Directors by a simple majority vote for a two-year term. To be eligible to run as an Executive Officer, the member must:

1.    Be a current Board member
2.    Be able to fulfill the two-year term
3.    Have at least two-year left on the six-year maximum term limit
4.    Agree to serve and attend Executive Committee meetings in addition
        to the listed Board requirements and responsibilities

  • President – The President is also known as the Chair of Board of the Association. The President presides over meetings of the Board, serves as an ex-officio member of all standing committees and performs such other duties as the Board may direct.
  • Vice-President – The Vice-President shall exercise the duties of the President in the absence of that Executive Officer and performs such other duties as the Board may direct.
  • Secretary – The Secretary provides the Executive Director copies of documents, including but limited to the Bylaws, meeting minutes of the Board, Executive committee meetings and retreats, reports, statements of other documents as required by the Association and the Bylaws. The Secretary is also responsible for such other duties as the Board may direct.
  • Treasurer -  The Treasurer maintains and provides the Executive Director with ledgers and account books of the Association that accurately reflect its financial condition, maintains one or more bank accounts in the name of the Association, as approved by the Board, prepares financial reports and ensures the budget is prepared and presented to the Board in a timely manner. The Treasurer is also responsible for such other duties as the Board may direct.
  • Member at Large - The Member at Large is an ex-officio member of the Executive Board; however, if there is a vote of the Executive Committee that results in a tie, the Member at Large is permitted to vote on that issue. The Member at Large generally represents the interests of the other Board members and the Membership during Executive Board meetings.  

Application process for the Board of Directors

Applicants must fulfill the eligibility requirements listed above, and must submit the following documents during the Call for Applications time period (see timeline below).


Application Package
Email all documents prior to the Dec 31 deadline: [email protected]
Timeline
November 4, 2019   Applications open to members
December 31, 2019   Application period closes at midnight EST
January 2 - 17, 2020   Board and Staff review & upload applications

January 20, 2020


March 2,  2020


March 9, 2020


April 16, 2020


May 1, 2020

 

Member voting opens on NGMA website


Member voting closes at midnight EST


Results reported to NGMA Executive Officers


Election results reported at membership meeting during the annual conference


Newly elected directors take office



Eligible Voters

Each individual member shall have one vote on matters submitted to the members (voting by proxy and cumulative voting are prohibited).  Individual members shall vote for candidates for the board and such other matters as delegated to the member by the Board. Any members that join as part of a “group” membership are considered individual members.