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Virtual Presenter Guide

Thank you for your participation as an educational presenter with NGMA. Below are details about the process and NGMA’s speaker expectations.

As part of its strategic framework, Framework page NGMA supports the overall level of competency of grants management professionals by offering diversified, affordable educational and online resources targeted to their career level and sector.

 NGMA members have varying degrees of knowledge, skills, and resources. Our goal is to provide presentations that give all attendees the opportunity to expand their expertise in grants management. Webinars and other online presentations should be custom presentations prepared specifically for NGMA members and should offer insight on a specific topic relevant to the work of grants managers to help NGMA meet this goal.

  • Session slides (using the provided slide template)
  • Signed speaker agreement (one per speaker)
  • Names and contact information (including cell phone number) for all speakers
  • Any accompanying handouts or documents

For each one-hour presentation, the presentation length must be a minimum of 50 minutes and cannot go past the one-hour mark. This requirement is in place to ensure that NGMA is able to offer CPE credits to attendees. All other virtual presentations should follow provided timing guidelines.

The introduction and housekeeping will constitute approximately five minutes at the beginning of the presentation. It is recommended to plan a few minutes at the end the presentation timeframe to allow for questions submitted through the Q&A box.

Content Rules:

  • Virtual learning presentations are “no sales” zones and should not include explicit marketing for you or your company’s goods or services. However, it is appropriate to include your name, company name (with link), logo, and contact information on the first and last slide.  We want you to be seen as a credible source of information and for attendees to have the ability to contact you.
  • Avoid using written or spoken language which may have either a real or perceived bias. NGMA has thousands of members with a broad spectrum of political and ideological opinions; webinars should not contain personal ideas and/or divisive comments. Instead, presentations should be focused on expanding attendees’ overall competency regarding the webinar’s topic.
  • Ensure that all presentation content is up-to-date and relevant to the topic, but make every effort to present content which will be useful long-term, as most presentations are posted for later viewing. Try to speak to both live and recorded viewing audiences when presenting.

Presenters are expected to be prepared to conduct their session in a dynamic, professional manner.

Once your slides are submitted, they will be reviewed by members of the NGMA Education Committee. This group will provide feedback on your presentation and will send any necessary slide or content changes to you in advance of the webinar. Plan to make those changes and return the final slides by the date requested.

Attendees and presenters alike are expected to abide by NGMA’s Virtual Meeting Code of Conduct.

Your session must include three polling questions during the webinar equally spaced within the content. Provide the correct answer and explanation, both during the session verbally and in writing to NGMA staff.

During the live session, the moderator will provide instructions to the audience about answering the poll questions and will open/close the questions as needed. You must log in to view the answers to the poll and will not be able to show them on screen.

Our virtual events are conducted on the Zoom platform. Download the latest version and/or install any updates prior to joining the session.

 You will receive a Zoom panelist link and should use that link to log into the session.

 When possible, use the provided NGMA virtual background.

NGMA will provide a social media graphic for you to help promote the session. Please tag us in your posts.

Plan to log into the session 30 minutes before the posted start time. NGMA staff will be in a green room and can answer any last-minute questions. Kelli Klepic will have your slides loaded and ready to share and will give all presenters slide control to advance as you go.

Run of Show

  • Brief Introduction (2-5 minutes) – NGMA Executive Director
  • Housekeeping (2 minutes) – Moderator
  • Presentation (at least 50 minutes) – Presenter(s)
  • Wrap-Up (1-2 minutes) – NGMA Staff Member

 The Q&A box will be activated (unless otherwise stated in advance) for attendees to post questions for speakers. The chat box will not be open to attendees to use. NGMA staff will drop in links as needed, but feel free to add details there as well. Remember that all polling questions must be answered via the link and not through the chat. You will need to monitor the Q&A box and provide written or verbal answers to the questions as you can.

 Following the webinar, a topic thread will be posted in the NGMA Community Forum to continue the conversation. Feel free to answer questions in that space that you were unable to answer in the live session.

The session will be recorded and placed on the NGMA website a few days after the live event ends. Slides will be available along with the recording. The chat will not be part of the recording. 

 Attendees are not allowed to record the session or have AI Notetakers in the meeting.

Attendees will complete session evaluations following the webinar. You will be provided with an overview of these evaluations within two weeks of the session.

If you have technical difficulty during the webinar, text or call Kelli Klepic at (202) 936-8972.

  • Wear solid colors and avoid green if possible.
  • Close all other apps or put your devices on Do Not Disturb.
  • Avoid sitting in an office chair that swivels.
  • Restart your computer about an hour before the webinar to ensure any updates are installed.
  • Place a light source, like a lamp or light ring, in front of you.
  • Use an external mic for optimal sound quality.
  • Mute yourself when not actively presenting.

Multiple presenters should log in and present from separate computers even if they are in the same office.